Prepare an action plan to communicate and implement recommendations over the next four weeks

Assessment Cover Sheet | Version No 1.1, Updated: 08 February 2017 Copyright © Victory Institute of Vocational Education Pty. Ltd. T/A Victory Institute

ASSESSMENT COVER SHEET

CANDIDATE DETAIL

Student Name Student ID

 

Course:

 Certificate IV in Business  Diploma of Business  Advanced Diploma of Business

 Certificate IV in Accounting  Diploma of Accounting  Advanced Diploma of Accounting

 Certificate IV in Screen and Media  Diploma of Screen and Media

SUBMISSION DETAILS The due date to be specified by your trainer. Assessment cover sheet must be attached with the submission.

Unit Code: BSBHRM501

Unit Title: Manage human resource services

Assessment: Assessment 1: Develop HR delivery strategies Due Date: 

Submission Details:

 First Submission  Re-Submission

 First Intervention  Second Intervention

Trainer Name:  Group:  Term: 

Declaration:

By signing below, I declare that

 I have been advised of the assessment requirements, have been made aware of my rights and responsibilities as an assessment candidate, and choose to be assessed at this time.  This project is my own and contains no material written by another person except where due reference is made.  I am aware that a false declaration may lead to the cancellation of a qualification or statement of attainment.  I hold a photocopy/copy on disk of this assessment, which I can produce if the original is lost or damaged

Student’s Signature:  Date: 

ASSESSMENT SUBMISSION RECEIPT:

Student Name Student ID

 

Unit Code: BSBHRM501

Unit Title: Manage human resource services

Assessment: Assessment 1: Develop HR delivery strategies

Recipient Name:

Recipient’s Signature:

Date:

IMPORTANT: It is a student’s responsibility to keep the assessment submission receipt as a proof of submission.

Candidate Instructions | Version No 2.0, Updated: 27 January 2017 Copyright © Victory Institute of Vocational Education Pty. Ltd. T/A Victory Institute

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DIPLOMA OF BUSINESS

BSBHRM501 Manage Human Resource Services

Assessment Task 1: Develop HR delivery strategies Performance objective

In this assessment task, you will demonstrate the skills and knowledge required to determine strategies for the delivery of human resources services.

Assessment description

In response to a provided simulated business scenario, you will identify human resources needs through a review of business documentation and the external business environment and through role-played consultation with line and senior managers. You will then develop options for delivery of human resources (HR) services (later to be formalised in a service level agreement) and present these in a short report. You will then develop an action plan for the delivery of HR services that includes roles and responsibilities for implementing proposed service level agreements.

Candidate Instructions | Version No 2.0, Updated: 27 January 2017 Copyright © Victory Institute of Vocational Education Pty. Ltd. T/A Victory Institute

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Procedure:

1. Review the scenario information provided in the appendices of this assessment task.

2. Review the simulated business information for JKL (provided by your assessor) and identify human resources requirements.

3. Review external business environment (political, economic, social, and technological circumstances, etc.) and identify possible impact on human resources requirements.

Note: You may gather such information from simulated role-plays or through reviewing the scenario and business information provided; you may also undertake additional research to supplement your report.

4. Arrange with your assessor to consult with two managers to determine HR requirements:

a. Service Manager

b. Sales Manager

Note: Roles to be performed by and/or observed by assessor.

Note: The HR requirements you identify through consultation will later need to be formalised in service level agreement (SLA) to be completed and agreed in Assessment Task 2.

5. Prepare a 1–2 page report on human resources needs that includes:

a. a discussion of human resources needs gathered from:

– analysis of business documentation

– consultation with internal stakeholders

– a review of the external business environment.

b. a discussion of at least two options to meet human resources needs and discuss the risks associated with each (relate risks to your review of external business environment), such as:

– labour market skills shortages

– slow economic growth

– business confidence

– uncertainty in environmental regulatory environment

c. return on investment (ROI) calculation and analysis for each option

d. recommendations to meet HR needs including recommendations for service level agreement/s

e. a discussion of HR strategies to deliver HR services in accordance with business needs, diversity, and anti- discrimination policy.

6. Prepare an action plan to communicate and implement recommendations over the next four weeks. (You may use the template provided in Appendix 3). Include:

a. timelines

b. roles and responsibilities (include roles for HR team, line managers, senior managers, external parties, etc. as required for implementation)

c. resources required; including financial resources and technology for communication to stakeholders (both internal and external)

d. strategies and tactics to ensure successful implementation, including monitoring activities and technology required to collect and manage data in accordance with policies and procedures

e. activities – you need to include the activities required to communicate and promote changes, to communicate SLAs (for implementation in Assessment Task 2), and to implement your recommendations to meet HR requirements.

Note: in Assessment Task 2, you will implement communication of the SLA to managers and seek final agreement. 7. Arrange with assessor to meet and role-play meeting with Operations Manager to approve action planning and make

revisions as required.

Note: roles to be performed and/or observed by assessor. 8. Submit all documentation by the agreed deadline and according to the specifications outlined below. Ensure you keep

copies for your records.

Candidate Instructions | Version No 2.0, Updated: 27 January 2017 Copyright © Victory Institute of Vocational Education Pty. Ltd. T/A Victory Institute

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Specifications

You must:

● participate in three role-plays with the:

○ Service Manager

○ Sales Manager

○ Operations Manager

● submit a 1–2 page report on HR requirements and recommendations

● submit action plan (revised as required by Operations Manager in role-play).

Note: ensure deliverables adhere to recordkeeping policy, particularly file-naming conventions.

SID_Name_AssessmentName.pdf Where SID is replaced by your student ID, Name is replaced with your first name and AssessmentName is

replaced with name of the assessment or task

Your assessor will be looking for:

● analytical and problem-solving skills to review business and operational plans and to develop and evaluate human resources strategies to support the organisational plans

● communication and negotiation skills to consult with key stakeholders across the organisation and ensure their support for human resources strategies

● learning skills to see that performance is managed and skills are developed in a range of contexts

● technology skills to:

○ communicate with key stakeholders

○ support HR functions, including data collection and managing information according to legislation and organisational policies

● knowledge of human resources strategies and planning processes as they relate to business and operational plans

● knowledge of performance and contract management

● knowledge of relevant legislation that applies to human resources.

Candidate Instructions | Version No 2.0, Updated: 27 January 2017 Copyright © Victory Institute of Vocational Education Pty. Ltd. T/A Victory Institute

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Appendix 1 – Scenario: JKL Industries

JKL Overview

JKL Industries is an Australian owned company, selling forklifts, small trucks and spare parts to industry. They also

have a division which leases forklifts and small trucks.

The company’s head office is in Sydney and JKL has branches in Brisbane, Melbourne, Perth, Adelaide and Canberra.

Change

After 12 years in business, focusing on forklifts and small trucks, JKL has been offered the sales rights to a range of

medium and large trucks from an overseas supplier. This opportunity will provide JKL with an advantage in range

over its competitors.

Sales results over the past five years have indicated strong growth in forklift and truck sales which have averaged

10% sales growth per annum. The rental market has been in decline for the past three years due to the reduced

costs of these vehicles and some taxation benefits to industries who purchase these vehicles.

Taking the sales opportunity will, however entail some significant changes, including significant changes to the

current organisational structure. The company will reposition itself to focus solely on retail sales and service and exit

the rentals market in which forces such as competition and consumer choice reduce potential profitability.

In accordance with the organisation’s values, JKL intends to (to the extent feasible) recruit from within the company

and upskill or reskill existing employees in rentals who wish to remain with the company.

HR role

HR will have a key role to play in the implementation of strategic and operational changes. The significant changes to

the organisation also provide an opportunity for HR to potentially restructure and certainly rethink how it delivers

services to internal clients. HR will need to consider company strategic directions, the external business

environment, and the needs of employees and managers to implement the strategy effectively.

Options for service delivery

A number of HR service delivery options are available for discussion and analysis.

The following cost and benefits are presented for a number of possible HR service delivery options and strategies:

All figures are predicted for following financial year except where otherwise noted.

= × ℎ .

Candidate Instructions | Version No 2.0, Updated: 27 January 2017 Copyright © Victory Institute of Vocational Education Pty. Ltd. T/A Victory Institute

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Strategic options Cost

Financial gain through efficiencies,

savings or direct revenue (without

consideration of costs)

Chance of failure/Likelihood of risk

Outsourcing basic HR services. $600,000 $800,000 for the following financial year

10% (0.1) – Low risk

Restructuring HR. $800,000 $1,000,000 over next 5 years 20% (0.2) – Low risk

Redeploying and retraining rental employees. $500,000 $3,000,000 over next 3 years 30% (0.3) – Moderate risk

Integrating HR services and recruitment. $100,000 $1,500,000 over next 3 years 10% (0.1) – Low risk

Enhancing HR services with respect to performance management to enhance business partnering at all levels.

$100,000 $1,000,000 over next 5 years 10% (0.1) – Low risk

Enhancing HR services with respect to industrial relations (IR) to enhance business partnering at all levels.

$150,000 $500,000 for the following financial year

20% (0.2) – Low risk

Task

JKL have requested that you, as the newly appointed Human Resources Manager, provide them with options for the strategic delivery of human resources

services to support the organisation’s plans.

Candidate Instructions | Version No 2.0, Updated: 27 January 2017 Copyright © Victory Institute of Vocational Education Pty. Ltd. T/A Victory Institute

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Appendix 2 – JKL Industry’s industrial relations history

JKL Industries has not had a clear industrial relations policy or strategies in the past. There has been a tendency to

manage issues on an ad hoc basis rather than drive the business through long-term industrial relations objectives.

Responsibility for industrial relations issues has been spread between various levels of management including the

Operations Manager, Sales Manager, Service Manager and Human Resources Officers for each branch. This has led

to issues of inconsistency and allegations of unfair work practices, with team members confused as to their

entitlements and unsure of how to resolve grievances and conflict appropriately.

On several occasions the union has become involved in disputes when team members have been unable to resolve

issues with their line managers.

Morale in the workplace fluctuates and is often dependent on the division manager’s management style and skill

level. There have been instances of workplace conflict which have not been satisfactorily resolved and have led to

complaints of discrimination and unfair dismissal.

Employees have heard rumours of the forthcoming changes in the structure of the organisation and the move into

medium and large truck sales. There are concerns about possible redundancies but no information from

management has been forthcoming.

There has been a history of dissatisfaction within the organisation relating to pay and conditions with some

employees complaining they are not receiving the entitlements they should be.

Management skills and knowledge

The current management team has little understanding of industrial relations matters and has been appointed to

their current positions based on their abilities in sales or their technical skills.

They have limited understanding of Australian workplace agreements and a tendency to refer any problems to the

HR officers. This has led to conflict and dissatisfaction within the work teams and is felt to be a contributing factor to

the high turnover of staff in some departments. Management tends to be ‘operations’ focused and have little

understanding of people management, performance management or leadership skills; moreover, managers tend to

resent any intrusion of HR into strategic planning, recruitment and workforce planning, seeing these as business

issues. HR is seen to merely provide administrative assistance, but not to contribute to the achievement of business

goals in more direct or meaningful ways.

The HR officers have experience in understanding and interpreting Australian Workplace Agreements from an

administrative perspective. They have limited knowledge of strategic management and have little control over or

influence in implementing industrial relations policy. As they report directly to the Division Manager, they are

functioning more as administration assistants than as a strategic HR resource.

While JKL Industries has policies and procedures relating to workplace behaviours and values, employees are not

provided with written copies of procedures nor are they trained in values, behaviours, codes of practice or

workplace cultural issues. Many employees are confused about their rights and entitlements at work and are not

clear on who they should speak to if they have a problem.

Conflict situations

Some examples of industrial relations issues are detailed below.

Candidate Instructions | Version No 2.0, Updated: 27 January 2017 Copyright © Victory Institute of Vocational Education Pty. Ltd. T/A Victory Institute

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Case 1

An apprentice mechanic complained to the union that he was left unsupervised for up to five hours several days per

week.

The union investigated the matter and found it to be substantiated. Management claimed it was a temporary

rostering issue caused by the resignation of senior mechanics and would be rectified. The apprentice was satisfied

with the response and the rosters were adjusted.

Case 2

Five sales consultants claimed their annual bonus was calculated incorrectly. Management asked the payroll

department to review the payments and was advised it was correct. The sales consultants felt they had been misled

by confusing contracts detailing the bonus arrangements and had, in fact earned their bonuses. Management did not

respond. Three sales consultants resigned as a result.

Case 3

The mechanics and apprentices in the NSW branch complained to management about excessive hours of work. They

were told that the business did not have the resources to hire extra staff and they would have to work the overtime.

The mechanics continued to do the overtime for two months and then complained again. One mechanic refused to

work more overtime and was dismissed summarily by the Service Manager, Norm Johnston. He lodged an unfair

dismissal claim and was reinstated and back paid. No action was taken by the company with regards to the Service

Manager’s performance or behaviours.

Case 4

An administration assistant in the finance division complained to the HR Officer that she felt uncomfortable working

around one of the male accountants as he had asked her out on several occasions. When she said no, she felt like he

singled her out for the worst jobs in the office, was rude to her in front of other staff and made comments in public

about her weight. The HR officer told her she was being overly sensitive and should be flattered to have been asked

out. She was told to be more of a team player. The administrative assistant then complained to the Finance and

Administration Manager and was told there was nothing he could do. She resigned from the company.

Case 5

Management decided to restructure the sales department which involved redundancies. They did not involve the

union or offer any type of counselling or personal meetings. Employees were informed by letter and were paid the

minimum payouts they were entitled to. There was no discussion with remaining staff and morale became extremely

low. Within two months, management had replaced the team members made redundant with new workers.

Candidate Instructions | Version No 2.0, Updated: 27 January 2017 Copyright © Victory Institute of Vocational Education Pty. Ltd. T/A Victory Institute

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Appendix 3 – Action plan template

Activity Timeline Strategy/application of policy

(if relevant) Resources Person Policy

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